How to use Check Tasks in OpenDock Yard Management

Creating, running, and completing Check Tasks across the Yard Management and Yard Tasks apps

Overview

A Check Task is a task type in OpenDock Yard Management that lets a yard driver or operator confirm and update Yard View details directly from their app, such as inventory counts, asset IDs, and spot conditions. Check Tasks are created and monitored by dispatchers or yard managers in the Yard Management app (nova.opendock.com), and completed by operators in the Yard Tasks app (tasks.opendock.com).

A Check Task can check one of four things:

• Asset — verify a single asset
• Spot — verify a single spot
• Area — verify a whole yard area
• Inventory — verify every asset across one or more yard areas at once

Note: This article walks through the Inventory check flow end to end, since it exercises every screen in the Check Task workflow. Asset, Spot, and Area checks follow the same overall pattern (create, assign, run check, complete).

Where Check Tasks Live

Check Tasks appear in two places:

• Yard Management (nova.opendock.com): the dispatcher view, used to create tasks and track them on the Yard Tasks board.
• Yard Tasks portal (tasks.opendock.com): the operator facing app, used to open assigned tasks, run checks, and mark tasks complete.

The Yard Tasks Board

In Yard Management, select the YARD TASKS tab (next to YARD VIEW) to open the task board. The board is organized into four columns:

Each task card shows the task name, its task number, a summary of scope (for example an asset count for Inventory checks, or a spot name for Maintenance tasks), the assignee, and a due date (or “No due date” and “Unassigned” if neither was set).

Above the board, the Office selector filters the board to a single location, CREATE TASK opens the task creation panel, and the BOARD VIEW dropdown controls how the board is laid out.

Creating a Check Task

From Yard Management:

1. Click CREATE TASK in the top right corner of the Yard Management page.
2. In the Create new task panel, select the CHECK TASK tab (the alternative tab is MOVE TASK).
3. Under “What should be checked?”, choose ASSET, SPOT, AREA, or INVENTORY.
4. Fill in the field that appears for your choice. For an Inventory check, open “Which inventories?” and select one or more yard areas from the list (for example Dock Doors, Drop Trailer – Empty, Drop Trailer – Loaded, Parking Zone, Pre Loads, or Waiting assignment). Each area shows its current asset count, and the combined total appears once you have made your selections.
5. Enter a value under “What's the task category?”. You can type a free text label (up to 255 characters) or choose a suggested preset, for example “Inventory Check”.
6. Optionally expand Description to add instructions or a checklist (use + Add Item to add checklist rows), expand Assignment & Priority to assign the task to a specific person and set a due date or priority, or expand Attachments to attach a file.
7. Click SAVE.

A green “Check task created” confirmation appears, and the new task lands in the To Do column of the Yard Tasks board. Unless you set them in step 6, the task is Unassigned with No due date.

Reviewing a Task from the Board

Click any task card on the Yard Tasks board to open its detail panel. The panel header shows the task number, its current status, who created it, and when. It has two tabs:

• TASK: the same check details captured at creation (what is being checked, which areas or assets, the task category), plus the Description, Assignment & Priority, and Attachments sections. These fields stay editable until the task is started.
• COMMENTS & ACTIVITY: a full chronological log of everything that has happened on the task, for example “created the task,” “started the task,” “updated the task assignee,” each subsequent field update, and finally “completed the task,” each with a timestamp and the user who made the change.

Completing a Check Task

Operators complete Check Tasks in the Yard Tasks portal at tasks.opendock.com.

Opening an Assigned Task

8. Go to tasks.opendock.com and confirm you are in the correct Office location (top of the page).
9. Use the filter pills, Assigned to me only, Move task only, and Overdue only, to narrow the list, or browse tasks grouped by status, for example “To Do · 1”.
10. Click a task card (or its arrow icon) to open it.

The task screen shows the task title, a scope tag (for example an Inventory tag with the total asset count), a Pending / Checked / Missing counter, the assignee, Task Description, and Attachments.

Starting the Task

11. Review the task details, then click START TASK.
12. The task moves to In Progress, an elapsed timer starts on the task, and the assignee updates to the person who started it if it was previously unassigned.
13. Click OPEN INVENTORY to reach the Yard Inventory checklist. This screen lists every asset in the selected areas, grouped by area, with a search box and a running Pending / Checked / Missing count at the top. Each row shows a checkbox, the asset ID, a type tag (Trailer or Container), and the asset's current spot.

Running an Asset Check

14. Click an unchecked asset row to open its detail panel. This shows the asset ID, its current spot, and editable fields such as Owner, Notes, Seal Number, Seal Integrity Photos, and Carrier SCAC.
15. Click RUN CHECK to open the Asset check wizard. It steps through three checks in order:

16. Each selection saves automatically, a green success message confirms it (for example “Location confirmed,” “Status saved,” “State saved”), and the wizard advances to the next step.
17. Once all three steps are complete, the modal closes. The asset's row now shows a green checkmark, the Pending count decreases by one, and the Checked count increases by one.
18. Repeat for every asset in the list until Pending reaches zero. Assets that cannot be found can be marked Missing from yard in step 1, or Not required for check in steps 2 and 3, so they do not block completion.

Completing the Task

19. Click BACK TO TASK to return to the task screen from the Yard Inventory checklist.
20. Once every item is checked, missing, or marked not required, the COMPLETE TASK button becomes active. It stays disabled while any items are still pending.
21. Click COMPLETE TASK. The task header switches to a green Completed state showing who completed it and when, and the Pending / Checked / Missing counts reset to zero.
22. Click BACK TO TASKS to return to the task list.

Note: If the check is no longer needed, use CANCEL TASK instead of COMPLETE TASK. Canceled tasks move to the Canceled column on the Yard Tasks board rather than Completed.

Back in Yard Management, the task now shows in the Completed column of the Yard Tasks board, and its full history, including every location, status, and state update, is available under the COMMENTS & ACTIVITY tab.

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