The (International Fuel Tax Agreement) requires motor carriers to report and pay taxes for the fuel consumed across states at the end of each quarter. In Carrier TMS, you can easily generate an IFTA report by uploading a fuel card statement and selecting the quarter of the report. The transactions from the fuel card statements and the mileage data from the truck’s ELD will automatically calculate the total tax owed/reimbursed for each state.

This article will cover:

• Import a fuel card statement
• Generate an IFTA report

Import Fuel Card Statement

1. Go to Reporting > Fuel > Fuel Summary

2. Click Import fuel card Statement

3. Select your fuel card provider, or opt for "Any Other" to download the fuel template to import transactions from other fuel card providers.

Important: Please see the following article on importing transactions using the fuel template.

4. Upload the fuel card statement/fuel template corresponding to the quarter for the IFTA report. The transactions will be added to the Fuel Summary on your account.

Generate IFTA Report

It's important to add truck mileage before generating the IFTA report. You can input mileage for IFTA reports using either ELD or manually:

• ELD:  Please see the ELD Integration articles to connect to one of our available ELD integrations in Carrier TMS.
  • Motive and Samsara ELD integrations provide historic mileage data, enabling Carrier TMS to generate IFTA reports for previous quarters.
  • However, mileage data from other ELD integrations will start accumulating in Carrier TMS once the integration is connected. For this reason, it is recommended to connect the ELD integration before the requested IFTA quarter.

• Manually: Click on "Add mileage per truck" on the IFTA report page to enter the truck details, date range, states, and miles to determine the total miles for IFTA reporting.

1. To generate the IFTA report, go to Reporting > Fuel > IFTA Report

2. Select the quarter for the report.

The IFTA report will instantly be generated for the selected quarter. The report will include:

• Total Miles - calculated from ELD tracking data
• Total Gallons - calculated from imported fuel card statement
• Miles Per Gallon - total miles / total gallons
• IFTA Balance - the difference between tax owed and reimbursed

The IFTA report will also include the following information for each jurisdiction:

• Fuel Type
• Distance (Miles) - total miles traveled
• Taxable Miles - total taxable miles
• Taxable Gallons - total taxable gallons of fuel
• Tax Paid Gallons - total paid taxable gallons of fuel
• Net Tax Gallons - taxable gallons minus tax paid gallons
• Tax Rate
• Total Due - the amount owed or reimbursed

3. Click Download Report to download the IFTA report for the quarter.